Admin / executive assistant
Hire an Executive Assistant from the Philippines
You are the most expensive admin in your company. A full-time remote executive assistant takes your inbox, calendar, documents and scheduling, so your hours go back to running the business. You hire them directly, and we charge one fee.
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What your time is really worth
Add up a normal week. Sorting email. Rescheduling the same meeting three times. Hunting for the latest version of a contract. Typing up notes nobody reads. For most owners it is hours every week, and every one of them is billed at the highest rate in the company: yours.
An executive assistant does not just take tasks. They protect your attention. When the inbox, the calendar and the paperwork have an owner, you stop being the bottleneck that every decision waits on.
What a remote executive assistant owns
Inbox
Triage, replies in your voice for routine messages, and a short list of what truly needs you.
Calendar
Meetings booked, moved and confirmed, with buffers that keep your day from collapsing.
Documents
Drafts, templates, filing and the version you are looking for, found in seconds.
Scheduling
Coordinating people, crews, vendors or clients so the right person is in the right place.
From assistant to operations
A strong admin hire often grows into more. At Pride Painting, the Canadian client in our case study, the seven-person remote team includes an Admin role and a Head of Operations / Business Integrator. Before that team was in place, leadership kept shifting from one role to the next. Today their time goes to strategy and planning.
That growth happens because you hired them directly, so you can widen the role as trust builds without renegotiating with an agency.
How we find the right executive assistant
An EA works close to you, so fit matters. You start with a short form, about 5 minutes, describing the work, your hours and the salary you can pay, and a $500 deposit starts the search. Our team runs the job post, sourcing, screening, interviews and a skills assessment.
You then review two or three Endorsement Packets. Each one includes the candidate's resume, a recorded 10-15 minute interview (with consent), a portfolio and our interview summary. You will know how they write and how they speak before you meet them. Interview your favorites, then hire one directly. Step-by-step details are on how it works.
Trusting someone with your inbox
Handing over email and calendar access is a big step, and it should be. A few practical habits make it safer and easier:
- Give your EA their own login rather than sharing yours, wherever your tools allow it.
- Start with read access and a few rules ("archive newsletters, flag anything from clients"), then widen it.
- Use a password manager to share access without revealing passwords.
- Agree on a daily end-of-day summary for the first month.
What owners hand off first
If you are not sure where to start, these are easy first wins for a new executive assistant in their first month:
- Clearing the inbox to zero every evening and flagging the five messages that need you
- Confirming tomorrow's appointments and sending reminders
- Turning voice notes into tidy emails, quotes or task lists
- Building a shared folder system so documents stop living in your downloads
- Booking travel, vendor calls and recurring team meetings
Once those run smoothly, widen the role. A natural next step is project follow-up, weekly reporting or preparing documents for your meetings.
What an executive assistant costs
Your EA's salary goes directly to them, with no markup. Our one-time fee is 30% of their annual salary: $500 to start, which counts toward the fee, and the balance after the 100-day guarantee. Up to two replacements are covered.
Example
An EA at $1,800 a month earns $21,600 a year. The fee is $6,480: $500 now and $5,980 after day 100. Year one totals $28,080 with salary included; year two is salary only. All prices are in USD.
Compare other salary levels on the pricing page.
On your clock, in the US or Canada
US and Canadian hours are standard, so your assistant's day lines up with yours, not the other way around. See details for US owners and Canadian owners. Some candidates are strong in two of our core roles, so you can ask for an EA who can also manage your GoHighLevel CRM.
Get your hours back
Tell us what you would hand off first. No call unless it's a fit.
See if you qualify