For Canadian businesses
Hire a Virtual Assistant for Your Canadian Business
Canadian business owners use Online Team Member to add a full-time remote team member who works Canadian hours. We run the search and the vetting. You hire them directly, they keep 100% of their pay, and you pay us once.
See if you qualify★★★★★ 5.0 on Google · 8 reviews · Read them on Google
A Canadian client went from 1 VA to 7
Pride Painting, a growing company in Canada, came to us after trying to hire on its own and through another agency. The results kept repeating: no-shows, resumes that did not match the person, and hours lost filtering candidates. Leadership was switching between roles all day.
We listened to what the business needed, screened candidates ourselves and sent a short list of strong fits. Each VA was hired directly by the company. It kept coming back as it grew, and each of its two managers went on to hire two VAs through us. Today the team is seven people:
- 2 × Sales
- Estimate Coordinator
- Admin
- Head of Operations / Business Integrator
- CRM & Project Manager
- Marketing
All seven are still on the team. Compared with the year before, the company booked and closed 55% more estimates and projects. One manager told us our screening saved him a ton of time. Read the Pride Painting case study.
Why Canadian owners hire this way
Canadian hours are standard
From Halifax to Vancouver, your team member works your business day, so calls, leads and inbox are covered when your customers reach out.
Hired directly by you
You hire your VA directly. You set the salary, pay them yourself, and there is no agency between you.
One fee, then nothing
30% of the annual salary, once. No monthly fees, no markup on pay, ever.
See and hear candidates
Each finalist comes with a recorded 10-15 minute interview (with consent), resume, portfolio and interview summary.
Pricing in USD, Canada included
Most full-time VAs earn about US$800–$2,000 a month, paid by you directly. We quote every client in US dollars, including Canadian businesses. There is no separate CAD price list, and we do not publish a fixed CAD figure because exchange rates move. Plan with the rate on the day you pay.
Example
A VA salary of US$1,200 a month is US$14,400 a year. The one-time fee is 30%, or US$4,320: a US$500 deposit to start, which counts toward the fee, and US$3,820 after day 100. Year one totals US$18,720 with the VA's pay included. After that you pay only your VA's salary.
Full examples at other salary levels are on the pricing page.
Roles Canadian businesses fill
The Pride Painting team shows how wide the range can be, from sales and estimates to operations and marketing. Our four core roles:
Front office / customer service
Calls in and out, missed-call text-back, estimate booking, quote follow-up, review requests.
GoHighLevel VA
Build and maintain pipelines, automations and follow-up in your CRM.
Admin / executive assistant
Inbox, calendar, documents and scheduling off your plate.
Digital marketing VA
Social posts, Canva graphics and Meta Business Suite.
How the search works for a Canadian company
The process is the same in every province. Fill out the form (about 5 minutes) and pay the $500 deposit. We handle the job post, sourcing, screening, interviews and skills assessment, then you review two or three Endorsement Packets. Interview the people you like, hire one directly, and your 100-day guarantee starts that day. The balance is due only after day 100, and up to two replacements are covered.
The full walkthrough is on how it works. If you also have operations south of the border, see hiring a VA for a US business.
Questions Canadian owners ask us
Do I need a Canadian VA, or can a Filipino VA serve Canadian customers?
Your VA works your hours and inside your tools, so for most front office, admin, CRM and marketing work, what matters is the fit, the communication and the schedule. That is why you can listen to every finalist's recorded interview before you meet them.
Is there anything different about the guarantee for Canada?
No. Canadian clients get the same 100-day guarantee, starting the day you hire, with up to two replacements covered and the balance due only after day 100.
Ready to build your Canadian team?
Tell us about the role. No call unless it's a fit.
See if you qualify