Pricing
VA Placement Pricing: One Fee, No Monthly Markup
You pay us once: 30% of your VA's annual salary. $500 starts the search, and the balance is due only after your 100-day guarantee. After that, the only ongoing cost is your VA's pay, which goes straight to them.
Most full-time VAs earn about US$800–$2,000 a month, paid by you directly.
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How our fee works
30%
of your VA's annual salary, one time
No monthly fees. No markup on their pay. You pay us once per hire.
$500 starts your search
The deposit puts our recruiting team to work right away and counts in full toward your fee. Because that work happens either way, it is non-refundable.
Balance due after 100 days
The guarantee starts the day you hire. You pay the rest only after day 100, once your VA has proven themselves.
Up to two replacements
If the hire does not work out, up to two replacements are covered within your guarantee. If it's a fit, we walk you through the full guarantee terms before you start.
All prices are in USD for US and Canadian businesses.
What a hire costs: worked examples
Example
These figures are illustrations, not quotes. You set your VA's salary. The fee is 30% of that salary over a year, and the deposit is subtracted from the balance.
| VA pay / month | Annual salary | One-time fee (30%) | Balance after day 100 | Year-1 total |
|---|---|---|---|---|
| $1,000 | $12,000 | $3,600 | $3,100 | $15,600 |
| $1,200 | $14,400 | $4,320 | $3,820 | $18,720 |
| $1,500 | $18,000 | $5,400 | $4,900 | $23,400 |
| $2,000 | $24,000 | $7,200 | $6,700 | $31,200 |
Example only. "Year-1 total" is the VA's 12 months of pay plus our one-time fee. The "balance" column is the fee minus the $500 deposit. From year two on, you pay your VA's salary and nothing to us.
Why one fee instead of a monthly bill
Monthly agencies charge you every month, for as long as the person works for you. Part of every invoice is the agency's margin, and you rarely see how much of it reaches the person doing the work.
We think that is backwards. Once the right person is found and settled in, there is nothing left for a middleman to charge for. So we charge for the part we actually do, which is the search, the vetting and the first 100 days, and then we step back. Your VA keeps 100% of their pay, and you work with them directly.
The trade-off is simple: you pay a larger amount once, instead of a smaller amount forever. If you plan to keep a good team member for years, the one-time model usually costs less over time. Compare both approaches side by side on direct hire vs. agency VA.
Your payment timeline
Deposit: $500
Paid when you start the search, after the form. Credited in full against your fee.
Search and shortlist: $0
We source, screen, interview and assess. You review 2-3 Endorsement Packets.
Hire day: $0 to us
You hire your VA directly. Your guarantee starts, and you start paying their salary.
After day 100: the balance
The remaining fee is due once your VA has passed the 100-day mark.
Want the step-by-step version of the search itself? Read how it works.
Pricing for Canadian businesses
We quote every client in US dollars, Canada included. If you run a Canadian business, plan with the exchange rate on the day you pay, and treat the USD figures above as your reference. There is no separate Canadian price list. More on hiring from Canada on our Canada page, and for US owners on the US page.
What the fee covers, and what you budget for
Covered by the one-time fee
- The job post, sourcing and screening
- Interviews and a skills assessment
- 2-3 Endorsement Packets: resume, recorded 10-15 minute interview (with consent), portfolio and interview summary
- Help with onboarding
- The 100-day guarantee, with up to two replacements
Paid by you, directly to your VA
- Their monthly salary, at the amount you agree with them
- Anything else you choose to agree with them, such as a raise after a strong first year
Is this a fit for your budget?
Our best fit is a service business doing about $1M-$5M a year that is ready for a full-time team member. The form asks what monthly salary you can pay the VA directly, so we can tell you quickly whether the role and budget line up. One Canadian client grew from 1 VA to 7 this way and booked and closed 55% more estimates and projects compared with the year before. See the Pride Painting case study.
Find out what your first hire would cost
The form takes about 5 minutes. No call unless it's a fit.
See if you qualify